2023 Annual Meeting

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Annual Meeting  Agenda | Orden del Día

Below is a basic schedule of the annual meeting. Please note that times are subject to change due to the nature of the business and debate. We have built-in breaks as well throughout the meeting.

8:30 am – Zoom Meeting Opens
9 am – Morning Prayer
9:15 am – Call to Order and Business Session
- Consent Calendar, Governing Bodies Voting
10:15 am – Bishop’s Address
10:35 am – Break
10:50 am – Business Session
- Governing Bodies Voting, Resolutions of Policy
12:05 pm – Lunch Break
12:35 pm – Business Session
- Governing Bodies Voting, Proposed Canonical Amendments, Church Closures,
2:35 pm – Break
2:50 pm – Business Session
- Treasurer’s Report, Budget Report, Resolutions of Courtesy
3:15 pm – Closing Prayer and Dismissal
3:20 pm – Convention Adjourns

House Rules | Reglas de la casa

Reglas de la casa del 2023 (propuestas) en Español

View as a PDF

2023 House Rules (Proposed)
Annual Meeting of the Convention of the Episcopal Church in Western Oregon

The 135th Annual Meeting of the Convention of the Episcopal Church in Western Oregon will be held remotely on Saturday, October 28, 2023 using an electronic meeting platform. All voting delegates who log into the platform will be considered “on the floor” of the Annual Meeting. Alternates and guests will not be allowed on the floor but will instead be allowed to view the Annual Meeting through online web streaming.

DELEGATE CHANGES must be reported by the cleric, senior warden, or vestry/BAC clerk of a congregation by Tuesday, October 13, 2023, using the delegate change form available here. In the event a delegate needs to request an emergent change after that date, the cleric, senior warden, or vestry/BAC clerk of a congregation must contact the Secretary of Convention. These requests will be addressed on a case-by-case basis.

At the beginning of the Annual Meeting, a QUORUM shall be determined when Clergy from a majority of the congregations entitled to representation and Lay Delegates from a majority of the congregations entitled to representation are present on the electronic platform. Delegates are to edit their name in the electronic platform to include their congregation and town/city.

VOTING will primarily be done using electronic polls but may also include using the Raise Hand function in the electronic platform.

RAISE HAND will be the way delegates indicate a desire to speak, such as to ask a question, to make a motion or amendment, or for a point of order. Before speaking, the delegate must wait to be recognized by the President of Convention or a designee. Delegates will first identify their name and congregation before speaking. Delegates will be muted upon their arrival on the floor and will be expected to remain muted, unless called upon to speak.

BUDGET The members of the diocesan council are elected to represent the diocese and are entrusted to utilize the budget process in order to approve a budget that is submitted to the Convention for adoption. This year’s pilot budget process has included the opportunity for input and feedback from the convocations. The budget was revised, based on that feedback, and the diocesan council approved this proposed budget to be submitted to the Convention at the Annual Meeting. Therefore, no amendments to the budget will be allowed at the annual meeting.

LATE RESOLUTIONS require the approval of at least 3/4 of delegates to be considered. When the Annual Meeting is online, late resolutions will not be allowed due to the inability to hold a canonically mandated hearing once the Annual Meeting has convened. When the Annual Meeting is in person, late resolutions must focus on a topic of immediacy that precluded submission by the canonical deadline and must be submitted to the Chair of Dispatch of Business or to the Secretary of Convention before the first day of the Annual Meeting.

Delegates are encouraged to speak to resolutions at the established Resolution Hearing. When the Annual Meeting is in session, DEBATE for any one resolution will be limited to 20 minutes. After a resolution has been introduced, there will be a period of one minute for delegates to identify their desire to speak to it. To get in line to speak, delegates must both use the Raise Hand function and type into the chat either SPEAKING FOR, if speaking in favor, or SPEAKING AGAINST, if speaking against. If either Raise Hand or the chat identification are not used, the delegate will not be considered in line to speak.

Line order will be guided by the time stamp of when SPEAKING FOR/SPEAKING AGAINST (en español: PRO/CONTRA) was posted in the chat. When there are people speaking to both sides, the line order will be structured to allow alternating views. Each delegate will have up to 2 minutes to speak, and no one may speak a second time until all those who wish to speak on the item of business have had the opportunity to do so.

No motions to amend will be allowed within the first six minutes of debate. ALL MOTIONS TO AMEND a resolution need to be in writing, using the chat function. To identify more easily what is being amended, written submissions must include the line number(s) within the resolution where the proposed change will happen.

The CHAT FUNCTION of the electronic platform will only be utilized for business when the Annual Meeting is in session. Delegates are not to type in the chat except to get in line for debate, to officially file an amendment, to raise a point of order, or if otherwise directed. Delegates are to avoid using the chat to help resolve issues being discussed. Side conversations, pleasantries, and messages between delegates are discouraged. Chat that does not fall into the identified instances will be considered out of order.

Roberts Rules of Order Newly Revised, 12th edition, will be the parliamentary authority for this Annual Meeting.

Consent Calendar | Calendario de Acuerdo

Bishop’s Nominations for Elected Officers | Nominaciones de la Obispa para los Oficiales Electos

Appointments at Convention | Nombramientos a la Convención

Appointments at the Annual Meeting | Nombramientos para la Convención

The following people are appointed at the 135th Annual Convention / Las Siguientes personas están nombradas para la 135 Convención Anual:

Parliamentarian / Parlamentaria Paul Belz-Templeman

Committee on Dispatch of Business / Comité para Despacho de Asuntos

The Rev. Wes Sedlacek, Chair
Gwen Best
The Rev. Laura Sheridan Campbell
Cindy Russell

Committee on Resolutions of Policy / Comité para Reglamento de Resoluciones

Alan Murray, Chair
Emily Karr
The Rev. Wes Sedlacek

Committee on Resolutions of Courtesy / Comité para Resoluciones de Cortesía

The Rev. Martin Elfert
The Rev. Jeanne Kaliszewski
Holly Puckett

Committee on Credentials / Comité sobre los Títulos

The Rev. Laura Sheridan Campbell
Tracy Esguerra
Alli Gannett

Nominating Committee / Comité para Nominaciones

The Rev. Bingham Powell, Chair
The Rev. Tricia Gates Brown
The Rev. Everett Charters
The Rev. Shawn Dickerson
Kevin Gardner
Ann Peck McBride
Sonja Miller
Abby Mulcahy
The Rev. Dawn Reynolds
Hana Rubens
The Rev. Jaime Sanders
The Rev. Laura Sheridan-Campbell
Nancylee Stewart
Katie Thomas

Constitution and Canons Committee / Comité para la Constitución y Cánones

Derek Moyer, Chair
Emily Karr, Chancellor
Marie Bagwell
The Rev. Nathan LeRud
The Rev. Brandon Filbert
Martin Loring
The Rev. Laura-Sheridan Campbell
Becky Snow

Commission on Ministry / Comisión para el Ministerio

The Rev. Jeanne Kaliszewski
The Rev. Raggs Ragan
The Rev. Lainie Allen
The Rev. Deacon Tracy LeBlanc
The Rev. Martin Elferts
Beth Ferguson
The Rev. Marlene Mutchler
The Rev. Deacon Cindra Gray

Convocation Deans / Decano de la Convocación

Central Convocation – The Rev. Judith Jones
Columbia Convocation – The Rev. Shana McCauley
Metro East Convocation – The Rev. Andria Skornik
South Coast Convocation – The Rev. Dawn Reynolds
Southern Convocation – The Rev. Ernestein Flemister
Sunset Convocation – The Rev. Beth Mallon
Willamette Convocation – The Rev. Chris Hertlein

Bishop's Nominations | Nominaciones de la Obispa

Bishop’s Nominations for Elected Officers | Nominaciones de la Obispa para los Oficiales Electos

Secretary / Secretaria The Rev. Laura Sheridan Campbell

Registrar/ Registro Tracy Esguerra

Treasurer / Tesorero Kathy Gordon

Chancellor / Canciller Emily Karr

Bishop’s Nominations for Disciplinary Board | Consejo para la Disciplina

Disciplinary Board / Junta Disciplinaria

Dan Breene
Nora McLaughlin
The Rev. Bingham Powell

Diocesan Leadership Elections | Nominados para el liderazgo diocesano

Below are the nominees for the diocesan governing bodies. To read more about the nominees for diocesan leadership, please see this PDF.

*Elected

Standing Committee – Lay

Comité Permanente – Laicos