The Annual Meeting of
the Convention of the Episcopal
Church in Western Oregon

The 135th Annual Meeting will be held online on Saturday, October 28, 2023.

Registration links are emailed to Delegates two weeks prior.

Delegate change? Please complete the 2023 Delegate Change Form.

Questions: TEsguerra@ecwo.org

All delegate changes must be submitted two weeks prior to the Annual Meeting.

The information below is from the 2022 Annual Meeting.

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Annual Meeting  Agenda

Annual Meeting Agenda – October 29, 2022
(Times are approximate) 

                  The Committee on Dispatch of Business proposes the following order of business for the 2021 Diocesan Convention of the Diocese of Oregon. Every effort has been made to include all items normally before the Convention or known in advance by the Committee, but this does not preclude the Convention from considering other business. Motions to consider other business must be sustained by a ¾ vote of the Convention. 

Basic Agenda for Convention | Agenda Básica para la Convención

8:30 a.m. – Zoom Meeting Opens | Apertura para Reunión por Zoom

9:00 a.m. – Morning Prayer | Oración de la Mañana

9:15 a.m. – Roll Call by Congregations | Pasar Lista de las Congregaciones

9:30 a.m. – Call to Order | Llamada de apertura

Bishop’s Opening Remarks | Comentario de apertura por la Obispa
Business Items | Sección de Asuntos
- Dispatch of Business | Comunicación de Asuntos
- Consent Calendar Approval | Consenso y aprobación de la agenda
- Introduction of Head Table | Introducción de la Mesa Principal
- Nominations | Nominaciones

10:30 a.m. – Break

10:45 a.m.

Bishop’s Address | Discurso de la Obispa
Business Items (cont.) | Sección de Asuntos (continuación)
- Resolutions on Policy | Resolución sobre las normas
- Closure of Congregation | Congregacion que se cierran

12:45 p.m. – Lunch Break

1:15 p.m. – Return

General Convention Report | Reporte de la Convención General
Treasurer’s Report | Reporte del Tesorero
Budget Report | Reporte del Presupuesto
Resolutions of Courtesy | Resoluciones de Cortesía

2:30   p.m. – Convention Adjourns | Termina la Convención

House Rules

Episcopal Diocese of Oregon

2022 Diocesan Annual Meeting of Convention House Rules

The 134^th Annual Meeting of the Convention of the Diocese of Oregon will be held remotely on Saturday, October 29, 2022 using an electronic meeting platform. All voting delegates who log into the platform will be considered “on the floor” of the Annual Meeting. Alternates and guests will not be allowed on the floor but will instead be allowed to view the Annual Meeting through online web streaming.

DELEGATE CHANGES must be reported by the cleric, senior warden or vestry/bac clerk of a congregation by Tuesday, October 25, 2022, using the delegate change form available here.

No LATE RESOLUTIONS will be accepted because there will be no chance for a hearing once the Annual Meeting has convened.

At the beginning of the Annual Meeting, a QUORUM shall be determined when Clergy from a majority of the congregations entitled to representation and Lay Delegates from a majority of the congregations entitled to representation are present on the electronic platform.

During this year’s Annual Meeting DEPUTIES TO GENERAL CONVENTION will be elected using majority vote. In the event four lay or four clergy deputies are not elected by the fourth ballot, the fifth ballot will become a plurality vote, with highest vote totals to determine the final deputies. Following an election of four deputies in each order, one final ballot will be cast with the remaining nominees where plurality will determine the order of four alternates in each order.

VOTING will primarily be done using electronic polls but may also include using the Raise Hand function in the electronic platform.

RAISE HAND will also be the way delegates indicate a desire to speak, such as to ask a question, to make a motion or amendment, or for a point of order. Before speaking, the delegate must wait to be recognized by the President of Convention or a designee. Delegates will first identify their name and congregation before speaking. Delegates will be muted upon their arrival on the floor and will be expected to remain muted, unless called upon to speak.

In DEBATE, delegates will have 2 minutes to speak, and no one may speak a second time until all those who wish to speak on the item of business have had the opportunity to do so.

ALL MOTIONS TO AMEND either the Budget, or a Resolution of Policy, need to be in writing, using the chat function. To more easily identify what is being amended, written submissions should also include the line number within the Budget or Resolution of Policy where the change will happen. Amendments should be directed toward the Secretary.

The CHAT FUNCTION of the electronic platform should only be utilized for business when the Annual Meeting is in session. Delegates should not type in the chat except to officially file an amendment or if otherwise directed. Delegates should also avoid typing to help resolve issues being discussed, because even though it relates to business it makes it difficult to track if something really needs to be read (think of it as extra noise in a roomful of people where one person is trying to be heard). In this instance, a delegate should use the RAISE HAND to identify a wish to speak.

Roberts Rules of Order Newly Revised, 12th edition, will be the parliamentary authority for this Annual Meeting.

Download a printer-friendly version of the House Rules 2022.

Consent Calendar

Appointments to Convention
Appointments for Diocesan Bodies
Bishop’s Nominations for Elected Officers

Appointments to the Annual Meeting

The following people are appointed for the specified roles at the 134th Annual Convention / Las Siguientes personas están nombradas para los cargos específicos en la 134 Convención Anual:

Parliamentarian / Parlamentaria Alice Bartelt

Committee on Dispatch of Business / Comité para Despacho de Asuntos

The Rev. Wes Sedlacek, Chair
Alice Bartlet
Gwen Best
The Rev. Laura Sheridan Campbell
Denise Skillman

Committee on Resolutions of Policy / Comité para Reglamento de Resoluciones

Alan Murray, Chair
Emily Karr
The Rev. Wes Sedlacek

Committee on Resolutions of Courtesy / Comité para Resoluciones de Cortesía

The Rev. Martin Elfert
The Rev. Jeanne Kaliszewski
Holly Puckett

Committee on Credentials / Comité sobre los Títulos

The Rev. Laura Sheridan Campbell
Tracy Esguerra
Alli Gannett

Nominating Committee / Comité para Nominaciones

The Rev. Bingham Powell, Chair
Laurea Arnoldt
Pam Boston
The Rev. Kristina Burbank
The Rev. Everett Charters
The Rev. Laura Sheridan Campbell
Mary Dettman
Beth Ferguson
Ann FitzMaurice
Steve Griffiths
Jerry Jacobson
The Rev. Jeanne Kaliszewski
The Rev. Linda Lee
The Rev. Shana McCauley

Bishop's Nominations for Elected Officers

Secretary / Secretaria The Rev. Laura Sheridan Campbell

Registrar/ Registro Tracy Esguerra

Treasurer / Tesorero Kathy Gordon

Chancellor / Canciller Emily Karr

Diocesan Leadership Elections

Below are the Governing Bodies with positions open. If you would like to nominate yourself or someone else, please fill out this form.

Standing Committee – Lay

Comité Permanente – Laicos