Employment Documents
Arranged according to employee class and status, below are those documents and the resources you will need to fill out those documents. For each class of employee and employee status, some documents need to be sent to the diocesan payroll administrator.
For assistance, please contact our payroll department at [email protected].
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New Hire - Clergy
- EMPLOYEE WORKSHEET – available as a Fillable PDF or Word Document
- Federal W-4
- Oregon W-4
- I-9 form
- Direct Deposit Form
- CPG – New assignment notice
- Clergy Housing Allowance Worksheet
Other documents that need to be included are:
- Signed Letter of Agreement or Contract
Clergy Benefit Information
- Eligible for medical & dental benefits if working 20+ hours per week, no cost share
- Eligible for Medical & Dental Benefits if working 30+ hours per week, with cost share
- Participation in Clergy Pension Plan has requirements for eligibility and can be found in this document: A Guide to Clergy Benefits
Helpful items regarding Paylocity:
New Hire - Lay Employees
- EMPLOYEE WORKSHEET – available as a Fillable PDF or Word Document
- Federal W-4
- Oregon W-4
- I-9 form
- Direct Deposit Form
If the new lay employee is working 20+ hours a week, click here for benefits information.
Helpful items regarding Paylocity:
Employee Changes - Clergy
- EMPLOYEE WORKSHEET – available as a Fillable PDF or Word Document
- Federal W-4
- Direct Deposit Form
- CPG – Participant Change Form (Clergy)
Employee Changes - Lay
- EMPLOYEE WORKSHEET – available as a Fillable PDF or Word Document
- Federal W-4
- Direct Deposit Form
- CPG – Participant Change Form (Lay)
Termination
EMPLOYEE WORKSHEET to be completed with termination date/last day worked and return to the diocesan payroll administrator. It is available as a Fillable PDF or a Word Document.
CPG Termination Form for benefited employees can be found here.
Final Paycheck
- The final check must be given by the end of the next business day.
- The final check must be given immediately if the employee has given at least 48 hours notice. If an employee does not give notice, the final check must be given within five days or the next scheduled payday, whichever occurs first.
Verification of employment
Please send the Verification of Employment and signed authorization form from the employee to:
Email: [email protected]
Or send documents through this secure link.
Payroll & Holiday Calendar
Stipend, Housing, & Utility (SHU) Chart